What is the use of Mailing Tab in Microsoft Word?

Mailing Tab in Microsoft Word

Mailing Tab in Microsoft Word is use for creating envelopes, labels and Mail Merge. Mail Merge is a feature for sending a letter to the multiple recipient at a time with separate details like address and greetings lines. It is a most useful feature in offices or companies for sending any information to multiple employees at a time. Alternatively we can use this feature to create multiple payslips or id cards at a time with separate details.

Mailing Tab in Microsoft Word is divided into multiple sections with the name Create, Start Mail Merge, Write & Insert Fields, Preview Results and Finish. The detailed explanation about Mailing Tab in Microsoft Word is given below.

Create
  • Envelopes – This option is use to create and print the envelopes for sending message and letters.
  • Labels – This option is use to create and print the labels.
Start Mail Merge
  • Start Mail Merge – This option contains many options to start mail merge. We can start with a Letter, Email, Envelope or Step by Step mail merge wizard.
  • Select Recipient – This option is use to choose the list of peoples (Recipient) whom you want to send the letter. User can also type a new list of recipients including details and email addresses.
  • Edit Recipient list – This option is use to change or modify the list of recipients.
Write & Insert Fields
  • Highlight Merge Field – This option is use to highlight the fields that you have inserted in to the document.
  • Address Block – This option is use to insert the address block for the recipient in the letter.
  • Greeting Line – This option is use to insert the greeting line for the recipient such as – Dear Sir/Madam.
  • Insert Merge Field – This option is use to insert any field from the recipient list in the letter, such as- Home Phone, Company Name etc.
  • Rules – This option use to specify rules to add decision-making ability to the mail merge.
  • Match Fields – Using this option we can match the recipient list fields, such as – First Name to Last Name.
  • Update Labels – This option is use to update all the labels created in letters.
Preview Result
  • Preview Result – This option is use to preview the letter and replaces the merge fields with actual data form the recipient list.
  • Previous/First record – This option is use to preview the first or previous record in the recipient list.
  • Next/Last Record – This option is use to preview the Next or Last record in the recipient list.
  • Find Recipient – This option is use to find and preview the specific record in the recipient list.
  • Auto Check Errors – This option is use to auto handle the errors that occurs when completing the mail merge.

Finish & Merge – This option is use to prints or send the letters using email to all the selected recipients.

Note : Before using Mail Merge, It is compulsory to have an active internet connection and MS Outlook configured in the system.

Share This Post

Leave a Reply

Your email address will not be published. Required fields are marked *